Policies and Procedures

These are our most frequently referenced Finance and Administration policies and procedures. If you have additional questions, please contact a member of our team.

Travel and Entertainment

You may incur business and travel expenses on behalf of Columbia University or in support of sponsored research activities. The University reimburses legitimate expenses that conform to federal and state law and the restrictions placed upon sponsored projects. To receive your reimbursement, you'll need to submit an approved Travel and Business Expense report. Read the full travel expenses policy.


Working directly with schools and departments, the Purchasing Department is divided into the following four teams:

Columbia University Records Retention Policy

Columbia University’s Records Retention policy establishes the Records Retention Schedule (RRS). The RRS lists the types of University records and their retention periods. Based upon legal and operational requirements, it provides a framework for the life cycle management of University records.