Event Support

Whether you're hosting a commencement event or a small tabling session, CUIMC Facilities Management can support you before, during, and after your event.

Booking a Room

You can book rooms for events at Columbia University Medical Center through the 25Live room booking system. If you don't have access to 25Live, request access and attend the mandatory training or work with a member of your department who already has access.

Before, During, and After Your Event

We provide key event support services before, during, and after your event to ensure that the space is clean, safe, and inviting. If you need any of the following services, submit a work order.

  • Indoor cleaning or groundskeeping (before, during,and after event, especially after catered events)
  • Additional indoor or outdoor waste and recycling containers
  • Stand-by service such as lavatory maintenance
  • Furniture moving (delivery, set-up, breakdown, removal)
  • Providing white sign stanchions
  • Setting up banners
  • Coat check attendants
  • Electrical services such as access to power sources, extension cords, and stand-by service)
  • Exclusive use of elevators or elevator operators

If you expect more than 40 guests, you must submit a separate work order to request post-event clean-up.


We charge fees for special events services based on an hourly rate, plus the cost of materials.

Furniture and Equipment Rental

We provide furniture for rent, such as tables, chairs, coat racks, and easels. Learn about our furniture rentals.

Audiovisual and Classroom Technology

Classroom Technology Support oversees the use and support of campus classrooms and auditoriums in addition to providing audiovisual and related computing services for the CUIMC community. View our Classroom Resources.


For a map of accessible routes on campus and accessible entrances for venues, review our Getting to and Around Campus page. You can also share this resource with your guests.

Catering and Event Support from the Faculty Club

Whether you're seeking to host breakfast, brunch, lunch, dinner, or a reception, the Faculty Club has you covered, offering a personal touch and professional, elegant services. The Faculty Club can also provide furniture and linen rentals, audiovisual set-up, entertainment, room booking, and printed materials like menus and brochures. Learn more about the Faculty Club.

Informational Tabling

Due to space and safety restrictions, we only allow tabling in the lobby of the William Black Building and at the entrance to the Teaching and Learning Center on lower level one of the Hammer Health Sciences Center. Please submit a work order to request a table.